A Volume Portrait price list needs to work with the way you photograph, prepare and classify your files. Decide what you will sell before the main shoot so you can compose individual portraits with the required crops in mind and design class and school photographs for their intended products.
A careful price list reduces unexpected cropping, prevents unsuitable products being offered for shared photographs and makes ordering simpler for families.
Separate the three image types
Plan the price list around the image types that will appear in the gallery:
- Standard Images: individual portraits and other photographs intended for your standard print and digital products.
- Class Photos: group or designed class files intended for dedicated Class Photo products.
- School Photos: wider school images intended for dedicated School Photo products.
Individual portrait files do not need to be marked; they remain Standard Images. After upload, use Edit to mark only the files that should be treated as Class Photos or School Photos. Workspace uses those markings to offer the matching products and apply the relevant download safeguards.
Choose individual portrait sizes that suit your files
The safest approach is to build the individual-portrait part of your price list around the aspect ratio of your prepared files. If your portraits are 3:2, offer 3:2 print sizes wherever practical.
Workspace automatically adjusts a size to the file's orientation. A product displayed as 6×4 will print as 4×6 when the selected file is portrait. These are the same 3:2 aspect ratio, so you do not need separate portrait and landscape products.
You can offer a mixture of aspect ratios when you photograph with those crops in mind. Leave enough space around the subject, inspect every offered crop and make sure faces, hair, hands and clothing remain comfortably within the finished image.
Use dedicated products for Class Photos
A Class Photo is a complete group or designed file and does not need to share the aspect ratio used for individual portraits. Choose the Class Photo product that best suits the group, names, school details, logo and borders.
For example, you may offer 3:2 print sizes for individual portraits and a laminated 10×8 Class Photo because its 5:4 proportion better suits the class design.
Class Photo products are typically laminated. The clear protective layer helps the finished print withstand fingerprints, light scuffing and frequent handling. Lamination does not alter the crop or dimensions, so prepare the design for the exact Class Photo product ratio.
Add School Photo products where required
If the gallery includes a wider School Photo, add the appropriate School Photo product to the price list and mark the uploaded file as a School Photo. Workspace will then keep it separate from standard portraits and Class Photos when displaying products.
School Photos cannot be offered as digital downloads. Confirm that the intended physical product is available and suitable for the complete school-photo design.
Decide your digital-download policy
Standard portrait downloads and Class Photo downloads are controlled differently.
- Configure any standard digital-download products you want to offer for individual portraits.
- Class Photo downloads are unavailable by default. If Class Photo downloads are enabled for your account, review the gallery's Allow Digital Download for Class Photo setting.
- If available for your account, decide whether Class Photo downloads will be paid or free.
- School Photos cannot be offered as digital downloads.
Before opening the gallery, check the customer view once to make sure each image type offers the products you intended. A shared file accidentally left as a Standard Image may otherwise be offered with download or small-print products that do not suit it.
Build packages deliberately
Packages can make ordering easier and help families understand the value of the offer. Each package slot should suit the image type and product you intend families to choose.
- Use standard product slots for individual portraits.
- Use matching Class Photo or School Photo product slots for shared photographs.
- State clearly how many different images a customer may choose.
- Check that package quantities, finishes and product sizes are correct.
- Do not assume one image can be substituted into every product type.
Learn how to create packages and add them to a price list.
Before opening the gallery, view each package as a customer and add it to the cart once. This is a quick way to confirm that the choices are clear and that each slot accepts the intended image type.
Allow enough resolution for the largest product
Prepare each image for the largest physical product in which it will be sold. Queensberry requires print files in RGB, 8-bit and at 300 dpi, with an embedded Adobe RGB (1998) or sRGB profile.
If several products share an aspect ratio, one file can serve those sizes when it has enough resolution for the largest. If products use different aspect ratios, inspect each crop or prepare a separate export where the composition requires it.
Check the complete price list before opening the gallery
- Apply the price list to a small School/Daycare gallery.
- Upload an individual portrait as a Standard Image, then use Edit to mark the relevant shared files as a Class Photo and a School Photo.
- Open the gallery through a student login.
- Select each image type and confirm that only the intended products appear.
- Inspect every crop shown to the customer.
- Check paid, free and unavailable download behaviour as applicable.
- Review each package and product option from the customer view.
- Complete one sample order and check the selected filenames, sizes, finishes, delivery method and total.
- Order representative prints before opening the full gallery for sales.
Repeat these checks whenever you make a significant change to the price list, package contents, image types, gallery settings or prepared files.
